When a reviewer asks what happened during a production run, you need a record you can retrieve and explain. HACCPEasy generates timestamped PDF records from completed runs so small food producers can organize their production evidence for review.
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Review the run as one evidence trail
HACCPEasy’s published export features include operator signatures, corrective actions and lot traceability. During your trial, compare an exported demonstration run with the screen record. Check which identifiers, readings, units, timestamps and sign-offs are included in your configuration.
Use the batch records checklist to define what a reviewer needs. If calibration, supplier documentation or validation evidence is held elsewhere, keep a clear route from the run record to that supporting material.
Test both an ordinary run and an exception
A clean demonstration run is only part of the evaluation. Also export a run with a deliberate demonstration exception and confirm that the original observation and its follow-up remain understandable. Check the corrective action workflow and any required second-person verification together.
For ingredient investigations, compare the lot references with your receiving and production records. The ingredient lot traceability exercise provides a practical way to test retrieval without relying on an operator’s memory.
Include export access in your rollout plan
- Complete a demonstration run with representative fields and sign-offs.
- Export the PDF and compare it with the screen record.
- Ask a second person to retrieve and interpret the file.
- Check how you will store and find supporting documents.
- Confirm your retention, backup and account-access arrangements before relying on the archive.
An organized PDF supports record review. It does not establish that your HACCP plan is adequate, that the process is validated or that an inspector will accept every aspect of your food safety system.
Questions about PDF exports
Are exports included in HACCP Basic?
The published HACCP Basic plan lists unlimited audit PDF exports. See current pricing and plan allowances.
Will one file contain every supporting document?
Check the actual export from your configured workflow. Maintain references to supporting records that remain outside the run rather than assuming they are all embedded in one file.
Explore the full HACCP compliance software workflow and the audit record checklist.