Some production steps need another person’s attention before the run continues. HACCPEasy’s Buddy System lets you require a second authenticated user to sign off on configured steps, with each verification recorded as part of the workflow.
Start a 30-day free trial · Plans from $79/month · No credit card required.
Make the second check explicit
Add a buddy verification step where your approved procedure calls for a second person. Define what that person must examine and which evidence they need before signing. A clear instruction helps distinguish a meaningful review from a routine click.
HACCPEasy supports verification by PIN or signature, on the same device or remotely. The run can require the second authenticated sign-off before continuing. Confirm the roles, devices and workflow configuration your operation will use during a demonstration run.
Connect sign-off to the production record
The review should be understandable later, without relying on someone’s memory. Check the operator response, the step that required verification and the recorded sign-off together. If the result falls outside a configured limit, follow the relevant corrective action workflow.
Build the underlying steps with the HACCP template builder. Then compare the screen record with an exported PDF to establish what the export contains and which supporting records must be retrieved separately.
Check the handoff before rollout
- Choose one step that your procedure requires a second person to verify.
- Write the instruction explaining what the verifier must check.
- Ask an operator to reach that step in a demonstration run.
- Have a different authenticated user complete the verification.
- Retrieve the record and check that the handoff is clear to a reviewer.
Plan who covers the verification role on each shift. Requiring a second person in software does not establish that they have the training or authority your food safety program requires.
Questions about Buddy System verification
Does a second signature validate my process?
No. A recorded sign-off documents the configured verification step. Scientific validation, staff competence and the adequacy of the underlying procedure must be established separately.
Is Buddy System verification listed in the entry plan?
Yes. The published HACCP Basic plan lists Buddy System and dual verification. Check current plan allowances for operator and administrator limits.
Review the complete HACCPEasy workflow and use the trial checklist to evaluate it with your team.